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OSHA Reporting Deadlines Are Coming Up – Are You Ready?

Toby Graham /
OSHA's Form 300 image

Have you completed your OSHA 300A Summary Form for 2020?

If not, your organization better do it soon—the deadline is just a couple weeks away.

What Is OSHA Form 300A?

If you have more than 10 employees, you probably know that the Occupational Safety and Health Administration (OSHA) requires your organization to prepare and maintain records of serious occupational injuries and illnesses throughout the year. These records are kept in your organization’s OSHA 300 log.

However, in addition to the ongoing reporting requirement, many employers are also required to complete an annual summary of serious injuries and illnesses. This document is OSHA Form 300A.

Form 300A tallies and categories total work-related injuries and illnesses in the past year according to severity: deaths, cases with days away from work, cases with job transfers/restrictions, and other recordable cases. The form also shows the total number of missed work days and job transfers/restrictions, as well as the total numbers of incident types (injuries, skin disorders, respiratory problems, poisonings, hearing losses, and all other illnesses).

Form 300A must be posted in a visible area of the workplace from February 1st through April 30th of the year following the year in which the incidents were recorded. This year, that means your form should contain case information for 2020.

The form must be signed by an executive or other “certifying official,” such as…

  • an officer of the corporation,
  • the highest-ranking company official working at the establishment,
  • the immediate supervisor of the highest-ranking company official working at the establishment.

Is Your Organization Required to Post Form 300A?

Not every employer has the same recordkeeping responsibilities. Any facility with 10 or fewer employees does not have to routinely keep accident paperwork.

Additionally, employers in certain industries may be exempt from the OSHA recordkeeping regulation. Partially exempt establishments include specified “low-hazard” retail, service, finance, insurance, and real estate operations. For a full list of exempt industries, click here.

The following kinds of organizations are almost always required to post Form 300A:

  • automobile dealerships
  • collision centers
  • freightliner facilities
  • standalone repair facilities

What You Need to Do Now—Before February 1st

If your organization is not exempt, and you haven’t yet completed your 300A requirements, you need to do the following as soon as possible:

1. Review every entry on your OSHA 300 Log to ensure all information is complete and accurate.

2. Create an annual summary of injuries and illnesses using the OSHA 300A Summary Form.

3. Certify the OSHA 300A Summary Form (with a signature from an executive or equivalent individual).

4. Post the completed and certified Form 300A in a conspicuous area (or areas) where employees normally see postings.

A few more things to note:

  • Between February 1st and April 30th, postings cannot be altered, defaced, or covered by other material.
  • Accident paperwork must be retained on site for a minimum of five years.
  • You can post the OSHA 300 Log with the 300A Summary Form—but if the posting area is accessible by others (e.g., members of the public) you must remove or hide all names, or other identifiers, of the injured or ill employees as set out in Section 1904.29(b)(10).

March 2: Form 300A Data Electronic Submission Deadline

OSHA’s reporting requirements have recently changed and now entail electronic reporting. Establishments with 250 or more employees that are currently required to keep OSHA injury and illness records, as well as establishments with 20–249 employees that are classified in certain industries with historically high rates of occupational injuries and illnesses, must electronically submit some information on an annual basis to OSHA. Moreover, organizations in regulated industries must submit 300A forms through OSHA’s Injury Tracking Application. You don’t have to wait until the 2nd to submit your data. Collection begins on January 2nd.

All of OSHA’s recordkeeping forms, including Form 300A, can be found on OSHA’s website here. If you’re not sure how to complete the form, check out OSHA’s 15-minute tutorial.

Don’t let OSHA recordkeeping requirements take more time and energy than necessary.

KPA makes OSHA electronic reporting—and all elements of OSHA compliance and workforce health and safety—as easy as possible. Complete and file OSHA Forms 301, 300, and 300A quickly and accurately with KPA EHS Software.

Learn how we can save you time and money. Get a demo >>

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